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Executive Secretary job in Dubai

BRANDEDREALTY INTERNATIONAL - Dubai

Job Description

The position of executive secretary in our International Real Estate and Consultancy company consists of providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, managing basic accounting requirements of the company, personal assistance to the managers, manage client relations, arranging conference calls, and scheduling meetings.

Tasks

• Front Desk Management that includes manage guests and visitors at the reception;
• Administrative Assistance to the managerial and sales staff;
• Personal Assistance & Secretarial services to management staff;
• Manage and Follow up with clients to offer continued service satisfaction:
• Basic Company Accounting Management;
• Administrative and Service software administration and management like CRM, Accounting software etc.;
• Answer and direct phone calls to appropriate parties or take messages;
• Attend meetings to record minutes;
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
• File and retrieve corporate documents, records, and reports;
• Greet visitors and determine whether they should be given access to specific individuals;
• Make travel arrangements for executives;
• Open, sort, and distribute incoming correspondence, including faxes and email;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Qualifications and requirements

• Master or Bachelor Degree in Business Administration or equivalent;
• Ability to give full attention to what other people are saying, and to actively look for ways to help people;
• Ability to communicate orally and written in English and knowledge of Arabic Language will be an advantage;
• Ability to adjust actions in relation to others’ actions, and to manage one’s own time and the time of others.

Competencies (in order of importance)

• Presentation – Job requires the candidate to be presentable in a corporate atmosphere with confidence and competence during the tenure of work.
• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.

Lines of communication

• Reporting to the General Manager
• Reporting to the Administrative Director

Working conditions

• Regular Full time Employee
• Assigned Working hours – 9AM to 6PM
• Assigned Working Days – Sunday to Thursday

CLICK HERE FOR APPLY

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Coordinator - Landscaping Required in Dubai

Expo 2020 - Dubai

Posted Date: Feb 28, 2019
Ref. JB3893144

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Coordinator - Landscaping

Department Definition

The role of the Event Operations Back of the House (OPB) department is to manage activities across the event delivery of Expo 2020. OPB includes the following service areas: (1) Cleaning & Waste Management, (2) Logistics, (3) Site Management, (4) Landlord Asset Handover.

Opportunity Responsibilities

The purpose of the Coordinator – Landscaping is the first line of contact during event operations. The coordinator is responsible management of technical assets, day-to-day management of FM service providers and maintenance operations whilst integrating with other Event Operations Functional Areas and other business departments.

The main responsibilities of this role will include:

• Assist the Facilities Manager to monitor service standards in Front of House and Back of House areas throughout the event;

• Daily Bank of House and Front of House visual inspections, ensuring the landscape is in desired condition and irrigation system is working efficiently;

• Noting and raising of defects via the Expo Computer Aided Facility Management system Ensure all planned and reactive work orders are completed on site as per EXPO standards;

• Assist the site management team with the selection and mobilization of all third party service providers;

• Attend regular management meetings with service providers and note follow up actions as required, then coordinate follow up on action items;

• Review and make recommendations to maintain landscape and irrigation, maintaining accurate records as required;

• Review and recommend landscape & irrigation maintenance plan (Planned Preventative Maintenance), making accurate records Assist in the compliance of existing Health and Safety policy, safe working practices and EXPO best practice, liaising closely with the Head of department, Health & Safety Mangers;

• Provide administrative support to the Facilities Manager, arranging departmental meetings, including preparing and circulating agendas, taking minutes and monitoring agreed actions.

Skills

4+ years’ experience related to developing Site Management and operations, as well as:

• A Bachelor's degree;

• Flexible attitude and being able to adapt to rapid change;

• Rounded experience and understanding in key horticultural practices (agronomy, horticulture, arboriculture);

• Understanding of Integrated Pest Management;

• Knowledge in pesticides and pest control;

• Technical knowledge in irrigation, primary and secondary networks;

• Sufficient experience of providing a facilities or maintenance service in a busy organization;

• Experience of working with contractors and suppliers and monitoring of service standards.

CLICK HERE FOR APPLY

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